What are the benefits of having a virtual assistant?
- Reduced labour costs. If you hire another full-time employee, you’ll not only have to pay his salary but also: …
- Increased productivity. …
- Increased flexibility. …
- Improved work quality. …
- Reduced risk in scaling operations. …
- Skills your business needs.
Why should you hire a virtual assistant?
Let’s be honest, hiring a virtual assistant to help manage, oversee, and do tasks on your list helps ease the workload and stress you face in the day to day operations of your business. At the same time, it also allows you more leisure time with your family and friends.
How much does it cost to hire a virtual assistant?
All said and done, virtual assistants charge anywhere from $1 to $100 per hour. Sometimes even more. But the sweet spot is generally between $15 and $30 per hour for executive assistant services and $40-$75 per hour for higher level marketing or financial tasks.
How can virtual assistant help your business?
If your virtual assistant has sales-oriented writing skills, they may write your regular blog, newsletter, emails, and do other content tasks. They might also create and respond to social media posts. Effective content can help you to boost results from your digital marketing efforts, and doesn’t have to cost you time.
The Benefits of Having a Virtual Office Assistant
Too much to do and not enough time to do it? No problem. Try hiring a virtual office assistant to take the pressure off.
Does it seem like there are never enough hours in the day to get everything done?
Are you and your staff trying to run a business and, at the same time, keep up with the never-ending demands of running a website?
It’s time to hire a virtual office assistant! These talented professionals are the ultimate multi-taskers. They make your life easier by helping your business run more efficiently.
But what exactly does a virtual assistant (VA) do? And why do you (and your business) need one?
Read on to learn the many benefits of having a virtual office assistant.
What does a virtual office assistant do?
There was a time when the terms “work-at-home” and “freelancer” had negative connotations.
Many of these independent workers are virtual assistants. They work online from a remote location and handle specific tasks for a company.
Their skill sets vary, but some of the most common jobs they perform include:
- Office administration
- Secretarial work
- Data entry/spreadsheets
- Appointment bookings
- Database management
- IT services
- Graphic design
- Photo editing
- SEO services
- Website design/management
- Social media marketing
As you can see, there is almost nothing that a VA can’t do!
When should I hire a virtual assistant?
Anytime is a good time to add another skilled professional to your team.
You might especially want to hire a VA if:
- You’re overwhelmed by your current workload.
- You have more paperwork than you and your staff can handle.
- You want to use your time more productively.
- You can’t afford another full-time staff member.
- You need to decrease your stress levels.
- You need something done that you don’t have the skills to do yourself.
If any of these situations apply to you, there’s no doubt you could get the help you need from a qualified VA.
What if you’re on a tight budget? Don’t worry. Hiring a virtual assistant is probably more affordable than you think!
What are the benefits of having a virtual assistant?
There are more benefits of hiring a virtual office assistant than we could possibly list here.
Here are just a few examples to consider:
1. Reduced labour costs
If you hire another full-time employee, you’ll not only have to pay his salary but also:
- Sick days
- Holiday leave
- Worker’s compensation
- Medical/dental benefits
On the other hand, virtual assistants work as independent contractors. This means they handle all their own expenses, including taxes and insurance.
You simply hire them to perform a specific job, pay them for their time, and that’s it. Think of all the money you’ll save that can be better used elsewhere!
2. Increased productivity
In a standard 8-hour workday, the average UK office worker does a little less than 3 hours of actual “productive” work.
Why pay one more employee to surf the internet and chat at the coffee station?
Virtual assistants work differently. Without the distractions of an office environment, they’re able to focus and dedicate their time to getting tasks done.
Because they’re self-employed, their number one goal is client satisfaction. If they start slacking off and missing deadlines, it’s unlikely the company will hire them for future work.
For this reason, virtual assistants are a highly motivated bunch!
3. Increased flexibility
With a VA, you’re not saddled to a 9-5 workday. They work around your schedule and are there when you need them.
If you’re in different time zones, that can work to your advantage, too. Rather than assigning eight-hour shifts, you can develop a schedule that maximizes output while keeping costs in check.
And, in the unlikely event that you’re dissatisfied with your VA, you can simply end the contract and hire a different assistant.
It’s not always that simple with a full-time employee!
4. Improved work quality
How much time do you spend every day on “busy” work like checking emails, answering phone calls, or managing your website?
How much more productive could you be if someone was there to handle all those nonessential tasks for you? Then you’d be able to dedicate more time to growing and marketing your business.
You’ll also save the time and hassle of constantly re-training your employees. Rather than educating them on every new technology that comes along, why not hire a professional VA who already has all those skills?
5. Reduced risk in scaling operations
Maybe you’re at a point with your business when you’re not entirely sure what’s going to happen next.
The numbers are pointing towards growth, but you don’t know when or how quickly that will happen.
This is another situation where a virtual office assistant could be the perfect solution.
Rather than taking on new employees, hiring a VA would help you manage your work volume without breaking your budget. If business picks up and you need more help, simply hire another VA to see you through the transition.
6. Skills your business needs
Whether your business is large or small, it’s unlikely that you and your staff have every single skill you need to run it.
- What if you need to create a professional website, but you don’t have a web developer on staff?
- What if you need a new company logo, but none of your employees are graphic designers?
- What if you need your marketing materials translated into a foreign language, but none of your staff is bilingual?
Again, this is where a VA comes in. No matter what job needs completing, you can find a qualified virtual assistant who has the skill set you’re looking for.
What’s stopping you?
Now that you know how beneficial a virtual office assistant can be for your company, what’s stopping you from hiring one?
We have over 12 years’ experience in web design and management, graphic design and office administration. Whatever type of business you own, we are confident we have the skills to make it run even better.
What is a Virtual Assistant
A virtual assistant is an individual who provides different services to businesses or entrepreneurs from a remote location. While they’re not in-office employees, they can access the necessary data and tools to do the job virtually.
Traditionally, virtual assistants were self-employed individuals who specialized in doing specific tasks. However, as the virtual assistant industry grew, you now have virtual assistant companies that provide you with virtual assistants for a range of services like:
- Customer support
- Administrative tasks
- Social media marketing
- Data entry and management
- Accounting and bookkeeping
- And over 90 other tasks!
Why Hire a Virtual Assistant
Top 16 Reasons You Should Hire Virtual Assistants Today
“Every successful individual knows that his or her achievement depends on a community of persons working together”
– Paul Ryan
Nowadays, business owners are looking for avant-garde and supportive solutions for generating more and more profits. Entrepreneurs, who succeed in their business ventures, perform two things very well:
- They proceed with business objectives strategically.
- They make optimal utilization of the available resources in the pursuit of profit, and remain positive on the outcome.
As your business starts to grow, you keep facing too much workload.
At the end of the day, you think:
“How can I manage that pressure on my own?”
If you analyze this situation well, you would understand that you need a better alternative to hiring a full-time employee.
So, what is the best option for you?
Seek help from expert virtual assistants and achieve more than your expectations.
Wondering who are Virtual Assistants?
In the simplest sense of the term, virtual assistants are self-employed experts, who work for clients from a remote location. With specific skills sets, they can serve multiple clients and work on different projects. They work according to the specifications provided by the client and offer a wide range of affordable services.
With their top-notch assistance, you’ll get things done easily within the deadline.
Want to find out the top reasons to hire a virtual assistant for your business?
Just keep reading…
Reason #1: VAs Can Drive Business Growth
Admit it – no entrepreneur is a Superman!
You cannot work on all the tasks yourself. Having an EXTRA HAND on projects is essential to your business growth.
Remember one thing:
COLLABORATION is a powerful tool that will take your business to the next level. Your business can flourish with strategic partnerships and shared interests.
So, here’s the deal:
When trying to expand your business, bring the talented VAs into your process.
Help your virtual assistant to develop a complete understanding of your business ethics and policies. Open up the virtual floor, and allow him/her to share ideas.
Eventually, you will get to see a substantial growth in production.
Reason #2: Access to The Best Talent
There are several benefits of hiring a virtual assistant.
Your Virtual Assistants understand your business thoroughly. As a result, you would see that knowledge getting reflected in each and every task performed by them.
Want to know the best part?
While hiring a VA, you don’t have to be bothered about the geographical restrictions. This allows you a free access to the world-class talent.
Thus, better options become available at comparatively lower costs. It means your business is sure to shine.
The more you communicate with your VA, clearer would be his understanding regarding your task requirements. Gradually, the VA becomes a team member who just happens to work remotely.
Reason #3: Decreased Operational Costs
Be wise as far as your money is concerned.
Many entrepreneurs find it hard to cope up with their expenses. Getting some tasks outsourced is one of the perfect money saving options for entrepreneurs.
SAVINGS – just what you want!
Use your virtual assistant to cut down on operational expenditures.
By having a VA, you can save expenses for office space, maintenance cost and additional taxes. Moreover, you don’t need to purchase office equipment like computers, or telephones.
Depending on your current need of business support, your virtual assistant works on a part-time or full-time basis. Compared to a regular employee, a VA costs less, because you do not need to pay for any employee benefits.
Reason #4: Reduced Workload
As a business owner, your important tasks can often get overshadowed due to the jam-packed schedule. In such circumstances, VAs might come handy, as they can focus on several crucial tasks. They can help you in:
- Market Research
- Data Entry
- Email Management
- Online Marketing
- Call Answering
- Search Engine Optimization
- Web Development
- Content Writing
and many other things…
These professionals are skilled in multiple areas. VAs can decrease your work-related stress, and help you keep everything organized. They make sure that these tasks get completed within the stipulated time frame.
As a result, you keep running the business smoothly.
Reason #5: Focus on The Core Operations
As an entrepreneur, you need more time to focus on your core business functions.
Here are two things you should take a note of:
- Things you can’t do yourself.
- Things you shouldn’t be doing on your own.
There would also be several tasks about which you don’t have that much expertise. On the other hand, not everything requires your direct attention.
You can manage it all by simply asking your VAs to take care of your routine tasks. They would provide personal as well as administrative support, providing you with more time to focus on the most crucial aspects.
Reason #6: 24/7 Availability
In the present scenario, just being available to customers for 9-10 hours isn’t enough. Having a 24/7 availability helps you widen your market reach.
So, how can you make your business available 24*7 for the customers?
Hire a virtual assistant from a different time zone, and rest assured while they deal with your clients. Moreover, the VAs will be there to assist you even during official holidays!
Besides, you don’t have to worry about any temporary shortage of manpower with virtual assistance services.
Wondering why so?
It’s because you will always get an EXTRA SUPPORT – a back-up of other trained virtual assistants who can replace the one you work with at the time of an emergency.
Reason #7: Pay According to The Requirement
Virtual assistants will bill you only for the hours they work.
BOLD promise? It’s indeed!
If you hire a VA, you don’t need to think of paying for sick days, vacation days or health insurance. This can save a great deal of money for you while providing you with valuable services to operate your business methodically.
You just need to pay for the time taken by your virtual assistants to do the tasks delegated by you.
Just know one thing:
In the professional VA world, no work means no money to be paid!
Reason #8: More Work in Less Time
As an entrepreneur, you work hard to get things done.
While doing so, you often need to juggle with too many tasks single-handedly.
But why go solo, when you have the option of hiring a talented VA?
Imagine using those hours to explore new business opportunities…
Seems intriguing, isn’t it?
Well, here lies the advantages of hiring a virtual assistant.
By outsourcing the tasks to your VA, you would be able to drive your business growth.
VAs can perform tasks that are needed to be done in a regular manner, which will help you manage multiple tasks within a limited time.
Reason #9: Improve Your Online Presence
Increasing the frequency of posts in social media will strengthen the identity of your brand.
Additionally, you must pay heed to several aspects, such as:
- prompt responses to consumer queries
- creation of engaging content
- promotional posts and activities
However, an active presence in social media requires a lot of time and persistence.
Think you can manage time for that?
Probably not that much…
So, how can you improve your social media engagement?
Well, here are the action steps:
Ask your VAs to offer you the best help in this field. By doing the essential things, they will help you increase the involvement of your consumers.
With all sorts of relevant expertise, they can increase the frequency of posts on social media. Thus, the identity of your brand will be strengthened significantly.
Reason #10: Flexible Working Ethics
Virtual assistants have a flexible work schedule, which means that it can be adjusted according to your business needs.
There are several benefits of hiring a virtual assistant, as he will work for you on a –
- project basis
- hourly basis
VAs can provide you several other solutions to the business needs:
- The timezone differences provide you with greater flexibility in task management
- Adjustable work schedules that can maximize performance, and increase output along with managing costs.
Reason #11: Guarantee for Confidentiality
One of the critical things for the optimal running of your business is building trust.
You can build a relationship of trust with your VA quite in the same manner as you do for your full-time employees.
Your VA acts on your behalf. He/she would work dedicatedly to protect your interests and company’s reputation.
Moreover, a VA can make your business image more ATTRACTIVE to your clients. He/she observes, strategizes, and takes preventive measures against possible market challenges, that may arise in the future.
Reason #12: Scalability in Operations
What if the turnaround time for deliverables in your business get slowed down?
Well, it indicates that you need to scale up your business!
Scaling requires additional manpower, so that the increasing work-volume can be managed properly.
Hiring virtual assistants will allow you to scale operations with less amount of risk. They have the efficiency to handle the additional volume of business. The flexible nature of virtual assistants would allow you to manage business variables with ease while controlling expenses.
Reason #13: Efficient Customer Handling
Voice support is a crucial part of your business, as it puts the IDENTITY and REPUTATION of your brand on the line.
However, taking care of customer service calls can be a very time-consuming task.
Find virtual assistants who can also help you in this aspect.
Your VA can make calls to –
- obtain quotes
- find out information
- fix appointments
- connect with the business partners
- gather important messages on your behalf
You can choose to have your VA manage the calls for you, while you’re in the midst of an important work.
Reason #14: Strengthen Weak Area
Entrepreneurs like to be in control and doing things themselves.
Let’s face it:
It’s not possible to be the jack of all trades!
With virtual assistants, you can make up for the skill gap in your organization. It’ll provide you a pipeline of extra skill sets.
If you are not tech-savvy, a VA can accomplish various tasks on your behalf with the help of technology.
This is one of the reasons why you need a virtual assistant- they would perform tasks that might seem a bit tricky to you.
Reason #15: VAs Strive to Provide Quality Service
Virtual Assistants are committed to provide very productive results while delivering value to their clients.
They are well aware of the fact that your business revenue also depends on the positive execution of the tasks. Their reputation and business success depend on how well they can please their clients.
Being wholeheartedly dedicated to the work, VAs try constantly to provide HIGH-QUALITY services. At times, these assistants perform at a higher level than the conventional full-time employees.
Reason #16: Have More Leisure Time
Having a virtual assistant on your side allows you to have more leisure time.
Identify the tasks that require your direct attention. And for the rest of the tasks, assign VAs to get those done within time!
By offloading your mundane tasks, a virtual assistant can literally add more productive hours to your day.
Henceforth, you’ll get some time to spend with friends and family.
In the contemporary market, entrepreneurs are gradually realizing the importance of delegating tasks to the VAs. In order to rise up the business ladder, they must make the best use of their limited time.
Now, as you’ve come to know the top 16 reasons to use a virtual assistant, it’ll be a smart move to go for their EXCLUSIVE services right now.
At MyTasker, we have a team of adept VAs, who can perform tasks on your behalf with utmost efficiency.
Try the assistance of our dedicated VAs and get your job done right away!
How To Manage Your Virtual Assistant
Most people worry about hiring virtual assistants for one key reason:
As they’re based remotely, how do you manage them?
- How do you communicate project requirements?
- How do you monitor their productivity?
- How do you ensure that they’re working?
While these are all valid concerns, you needn’t worry about any of them!
There are tons of tools that help you manage your virtual assistants easily.
Here’s a close look at two kinds of tools you need to invest in to manage your VAs effectively:
1. Communication Tools
Your virtual assistants might be thousands of miles away.
So how do you communicate with them?
With the right communication tools, you’ll have no difficulty getting in touch with your VAs and keeping them on the same page
A. Messaging Tools
Messaging tools like Fleep and Slack are great platforms for you and your virtual professionals to communicate with each other. It lets you discuss work demands, share project updates and send files — all in one place!
You can even create custom channels for project-specific conversations. For example, you can create a social media marketing channel for conversations with the virtual assistants who handle your social media accounts.
B. Video Calling Tools
Video conferencing tools like Zoom and Skype let you host team meetings and project reviews for detailed walkthroughs and task planning. They can also help you build team chemistry with your virtual assistants to ensure that they feel connected to your company.
2. Performance Monitoring Tools
Worried that you can’t monitor your VA’s performance and productivity?
With performance monitoring tools like Time Doctor, you’ll have everything you need to monitor your VAs easily.
What’s Time Doctor?
Time Doctor is a powerful performance monitoring tool that’s used by Apple, KPMG and PwC to monitor their employees. It lets you track what your virtual assistant is doing to ensure that they’re focusing on your tasks.
Here’s a detailed look at how Time Doctor helps you monitor your virtual assistants
- Track Their Work Hours Easily
Time Doctor’s accurate time tracker lets you track the time VAs spend on your work. As it’s a self-start/stop timer, the virtual assistant can turn it on when they start working on a task and stop it when they’re done.
It requires next to no training and they can get started right away!
Note – Time Doctor does not track a user when the timer isn’t running.
- Advanced Reports That Break Down Their Work Hours
Time Doctor auto-generates tons of powerful reports that let you know how your virtual assistants are using their work hours. Here’s a look at some of its key reports:
- Timesheet Report – shows the total hours worked by all your virtual assistants on each workday.
- Time Use Report – displays the time spent on tasks by a single VA over a specific period.
- Timeline Report – gives a chronological breakdown of each VA’s work activity on a particular day.
- Projects Report – shows you which VA worked on each project and for how long.
You can click here for more information on Time Doctor’s reports.
- Ensure That Your VAs Are Actively Working
Time Doctor’s inactivity tracker guards against your virtual assistant logging idle time as hours worked. If there’s been no mouse or keyboard activity for over three minutes, the timer automatically pauses as it assumes the user to be on a break.
This way, VAs can only log active hours as hours worked.
Note – Time Doctor doesn’t track what keys were pressed by a user, it only determines if any keys were pressed or not.
- Monitor Their Web And App Usage
Time Doctor’s web and app monitoring feature tracks the websites and apps used by your virtual assistants while they’re working. It even alerts them when they’re accessing unproductive websites like social media.
The tool also generates a Web and App Usage Report, which tells you which websites and apps were used by the virtual assistant and for how long. This helps you to determine if they’re wasting work hours on non-work related websites and apps.
- Easily Pay Them Based On Their Hours Worked
Most virtual assistants bill you on an hourly basis for their work. To make it easy to accurately pay them for their work, Time Doctor has a built-in payroll feature.
It automatically calculates the salary you have to pay them based on their hours worked. While it integrates with popular payment methods like Payoneer, Paypal and TransferWise, you can also use a payment platform of your choice to pay your virtual assistants.
The Top Five Virtual Assistant Websites
While you can post job descriptions on LinkedIn and other job portals to hire VAs, using dedicated virtual assistant businesses and marketplaces is a smarter choice.
To help you get started, here are five popular websites for good virtual assistant services:
Upwork is a premier freelancing website for businesses looking to hire virtual professionals. It’s a good platform to outsource your accounting, data entry and app development services to expert virtual assistants.
Click here to read our Upwork review for more information.
Fiverr is a popular freelance marketplace for virtual assistants. You can use Fiverr to hire people for different tasks like managing social media accounts, transcription services and SEO.
Click here to learn the best ways to use Fiverr for hiring virtual assistants.
FreelanceMyWay is another excellent website for virtual assistant services. It helps you hire expert freelancers like personal assistants, data entry professionals, customer support staff and more. It also lets you pay your VAs only when certain goals have been met.
4. Virtual Staff Finder
Virtual Staff Finder is a virtual assistant company that gives you some of the best virtual assistants from the Philippines based on your business needs. However, it’s more suited for businesses looking to hire virtual assistants on a long-term basis.
5. VaVa Virtual Assistants
VaVa Virtual is a virtual assistant service provider for small business owners and entrepreneurs. They offer skilled professionals for web designing, administrative tasks, digital marketing, real estate management and more.
Why hire a virtual assistant?
The answer is simple.
They can help you streamline your work activities in no time!
From handling your phone calls to managing your social media accounts, they can free up your time to focus on core activities. Also, as they’re skilled at what they do, they won’t need constant supervision — it’s a win-win for everyone involved!